Not sure how to go about it? Here is a step by step guide to help you.
Step 1: Log into your account on Eqvista and select the company profile.
From the company’s dashboard, you will need to create the equity share class and reserve shares in this class.
To do this, click on “Securities” on the left-hand side panel on the dashboard, and a drop-down menu will appear. Select the option “Equity Share Class” as shown below.
Step 2: Once you do this, you will be directed to the next page as shared below.
On this page, you can see all the equity share classes in the company. As you are about to issue shares to your employees, you will need to create a separate equity share class for that. For doing this, click on “Create New Security” as shown above.
Step 3: You will then be directed to the next page.
Here, you will be able to create the equity share class. Choose the type of equity of the new share class, either common or preferred shares. By clicking on the field, a drop-down list will appear allowing you to choose the desired option. We selected the option “Common”.
Step 4: As soon as you select the option “common”, a drop-down page will appear:
On this page, you will need to name the equity class, and the number of shares to be reserved in the class. Once you have filled in the details for this, you need to mention the date the security was created and the board approval date. After adding all the information, click on “Submit”.
Step 5: By clicking on “Submit”, you will be directed to the next page where the equity class is formed and you can then begin the process of issuing the shares to the employees in your company.
On this page, you will find all the information about the equity share class that you just created. From here, click on “Issue Shares”.
Step 6: You will be directed to a page where you can begin the process of issuing the shares. Select the equity share class from the drop-down list on the field to add the share class name.
We selected “ESOP” as we created this equity class just for issuing the shares to the employees.
Step 7: Once you click ESOP, another option will show up to add a shareholder.
Step 8: After you do this, a drop-down page will appear. Here, select the name of the shareholder. If you have not yet added the profile of your employee as a shareholder, you can add them from here. In this case, you will not find their names on the list. So, select the option “Create new shareholder”.
Step 9: Once you select the option to “Create new shareholder”, the field will change asking you to add the “Shareholder type”. In this case, as it is an employee, it would be an “individual” as shown below.
Step 10: After doing this, you will then have the option to add the details of the shareholder in the fields provided. Here, you will need to add in the details of the employee including their first name, last name, shareholder role, the date of issuance of shares, the number of shares issued, the price of the share at the moment of issuance, and the share certificate number as shown below:
Note: You can also add a shareholder from the “Shareholder” option on the dashboard. To know more about this process, click here.
Once you have added in all the details, the next option under the “Share Name” will ask you if there is a vesting schedule for the shares being offered or not. In this case, we will choose the option “Yes”.
Step 11: As soon as you choose the option “Yes”, some additional fields appear where you will have to add the details for the vesting plan as shown below:
Here, you will first have to select the type of vesting plan you want. We selected “plan timebased”. Once you do this, the next fields appear where you will then have to select the kind of restrictions you want the plan to have from RSU, RSA, and no restrictions. To make things easier, we selected the option where there is no restriction.
To know more about what will happen if you select the RSU or RSA option, check out the support article here.
At last, add the vesting start date and then click on “Submit”.
Note: If you want to issue shares to another employee or others at the same time, you can easily do that by clicking on “Add a Shareholder” that can be seen after you are done filling all the details for the vesting schedule.
Step 12: With this, you will be directed back to the equity share page as shown below.
As seen in the image above, the shares have been issued to the employee. You will also be able to see the vesting period in the table. Just like this, you can easily issue shares to the other employees in your company.