This is a step-by-step guide that would help you learn how to update the information of a shareholder.
Step 1: Log into your Eqvista account and click on “Shareholders”.
Once you do this, you will reach the following page where you can see the company’s shareholder profiles.
Here, click on a shareholder name, in this case, “George Rogers”.
Step 2: After this, you would be directed to the following page where you can see all about this particular shareholder.
Other than the information of the shareholder, there are three other options on the page. On the right upper-hand side of the dashboard, there are two buttons – “Edit Information” and “Delete”. And under the shareholder name, there is an option to “Share Access” with the shareholder. This is if you have not yet shared it.
There is another part below where you can see all the grants that the shareholder has.
Note: If the shareholder has not been issued anything yet, you will see the message, “No transactions yet” with a button that says, “Start issuing”. You can click on the button to issue shares to the shareholder from here.
In this case, the shareholder has been offered many different securities. You can see all the details here. To see the details of each grant, you need to click on the grant number.
To help you understand how each button for editing the information of the shareholder helps, we have explained each below:
Option 1: If you want to edit any part of the information for the shareholder, you can easily select the option to “Edit Information” on the page. A pop-up box would appear below.
This part has two tabs – basic and advanced. When this panel appears, you will first see the basic tab where you need to update the basic information of the shareholder including their first name, last name, type of shareholder, and phone number.
If you are done with this and do not want to edit the advanced information, you can click on “Save” to finalize it. Or you can click on “Advanced” to edit the other information. When you do this, the dialog box would extend with another part below the basic information, as shown here.
Here, you will have to add details like the shareholder ID, tax ID, secondary email ID, termination date, address, and any optional note that you want to add about this shareholder.
After you have added all the details, you can click on “Save” and the information will be updated. If you want to cancel the process, you can click on “Cancel”.
Option 2: Besides the “Edit Information” button, there is a “Delete” button that allows you to delete the shareholder profile. Let us say that the shareholder is no longer a part of the company, you can easily delete their profile by selecting the “Delete” button.
Note: If the shareholder has been offered any grants, you will not be able to delete the profile and you will get the following warning.
So, you will need to remove all the grants. Once you delete all the grants, you can click on the “Delete” button again.
Once you select this, a pop-up box will appear as below.
Select “Delete” to delete the shareholder profile and “Cancel” if you want to terminate the process.
Option 3: Let us say that you have not shared the cap table with the shareholder yet. In this case, you can choose the option below the shareholder name that says “Share Access”. Once you click on this, a panel will show up there under the shareholder’s name as shown below:
Add the email of the shareholder in the field for the email address and then click on the “Search” icon.
With this, you will get the option to choose the kind of access you want to give the shareholder. There are two options:
#1 Shareholder access: Under this, the shareholder will get the following access:
- Browse grants to this shareholder
- Participate in Board Resolutions as shareholder
- Sign and request electronic certifies as shareholder
- Sign grant acceptance to this shareholder
#2 Full access/Admin access:
- Full Admin Access (full access to Company Cap Table)
- Sign certificates as shareholder
- Sign grant acceptance as shareholder
Select the option you want and then click on the button below to provide the access.
If you do not want to send it just yet, you can click on “Close” on the top right-hand side.
Option 4: The last button is the one where you can start issuing shares to the shareholder from here, in case you have not yet issued any grant to the shareholder. For this, you need to click on “Start issuing” and you will get a tiny drop down menu with options:
- From equity class
- From warrant class
- From option class
Based on which kind of shares you want to issue, select the option and begin the process.
If you have not yet issued shares to the shareholder, it is always better to first issue the shares and then share the cap table with them. To know all about issuing shares to a shareholder, check out the support article here!