If you have been using Eqvista, you will know that Eqvista strives to be a user-friendly application. It is very easy to create an account on Eqvista, add a company profile, create shareholders, and even share documents with the shareholders.

Here is a step-by-step guide that will help you with the process of how to share documents with your shareholders

Step 1: As soon as you log into your Eqvista account, and select the desired company account, you will reach the dashboard. 

Eqvista login

Here, click on “Documents” on the left-hand side panel of the dashboard. 


Step 2: Once you do this, you will be directed to the following page. On this page, you will be able to see all the documents that the company has. In case you have not yet added any document to your company’s profile and wish to do that, you can do so by clicking on the button that says “Add Documents”.

add documents

Step 3: As soon as you click on the option “Add Documents”, a new panel will appear as shown below.

upload files

Here, you will see a text that says, “Drop file(s) here to upload”. Click on this to select the files to upload from your computer.

Step 4: Once you click on the field, another dialogue box appears as shown below.

open file

Choose the file that you want to add to your company and click on “Open” when done.

Step 5: When you click on open, the file will be added to the field on the panel from where you can upload the file.

upload the file

Step 6: As soon as you upload the file, it will be added to the other files as well. From here, you will be able to perform the following functions:


#1 Download

Just to explain further, you can download the file by clicking on


#2 Edit

You can edit the file name along with the file category by clicking on:


When you click on the button to edit the file, a pop-up panel appears to edit the file name and choose a file category from the drop-down list.

edit document

Once done, you can then click on “Save”.

#3 Delete File

If you want to delete the uploaded file, then click on:

delete file

Then, a confirmation message appears in a pop-up panel, and click on “Delete”. If you want to cancel the process, click on “Cancel”.

confirm delete

To delete multiple files, click on the box next to the file name as shown below. 

delete selected documents

Then, click on “Delete Selected Documents” and a confirmation message will appear in a pop-up panel. If you want to delete the selected files, click on “Delete”.

confirm delete

#4 Share Access

To share the document with other shareholders, click on “Access”.

share access

Step 7: When you click on “Access”, a new panel will appear as shown below.

shareholder name

You will get a field where you can type in the shareholder’s name with whom you want to share the document. In this case, we added the name “Rosa” and the name appeared with a button beside it saying, “Share”. Click on “Share”.

Note: You will be able to see the people who have access to the document on the right side, and can click on the “-” (minus sign) beside their name to remove the access as well.

Like this, you can add as many shareholders as you want to access the document. For the shareholder to view the document, they will need to log into their account on Eqvista. Before that, you should share access to the cap table. That is only when they can view all the shared documents and access them properly.

Step 8: After adding whoever you want to add, click on “close” as shown below.


When this is done, you will see all the documents and the number of people who have access to the document.

By doing this, the document will be shared with the respective shareholders. To see what document is shared, you can follow the next steps.

Step 9: On the dashboard, click on “Shareholders” from the left-side panel and you will reach the page where you can see the names of all the shareholders. Click on the shareholder’s name to whom you just shared the document. In this case, it was “Rosa Francis”.

shareholder access

Step 10: When you click on the name of the shareholder, you will be directed to the next page that displays all the details of the shareholder as shown below.

shareholder overview

You will be able to see the name of the document you shared with the shareholder. In the case no documents have been shared with the shareholder, it would display the message “No Shared Documents Yet”.

Note: Again, remember to share access to the cap table with the shareholder. Here is how to do it!

Using these steps, you can share as many documents as you want with the shareholder. If you want to know more or understand any other process, check out the other support articles here or contact us!

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