Share access function allows you to share access to the cap table with your shareholders, employees, investors, board members, lawyers, and accountants.
Complete access here also relates to giving the shareholder the access to the cap table as an admin. So, there are two access types that you can give – shareholder access (which is a limited access) and the full access/admin access (which is the complete access) to the cap table.
To share access to the cap table with your shareholder, follow the steps shared below:
Step 1: Log into your account on Eqvista and select your company’s profile. From here, you will reach the dashboard of the company. Click on “Shareholders” from the left side menu. With this, you will be redirected to the page where you can see all the details of the shareholders as shared below.
Here, you will see the shareholders who have access. The ones not invited will have the status of “Not Invited”. Beside the status, there is an “Access” button that allows you to give access to the shareholder right. Or, you can click on the shareholder’s name and go to their details page to share access.
In short, there are two ways by which you can share access. Both methods are below:
In this method, we will share access to the shareholder right from the page where you can see all the shareholders. Assuming we want to share the access with the shareholder named “Elizabeth Jenkins” click on the “Access” button near the name.
Step 2: When you do this, a panel will appear as shown below.
Here, you will see a “Cancel” button on top which you can select in case you selected the wrong shareholder.
If the shareholder is right, type in the email address of the shareholder on which you will be sharing the cap table access. Once you add the email, click on the search button beside it that is in the shape of a magnifying glass.
Step 3: When you click on this after adding the email, a new panel would appear where you need to choose from the kind of access you want to share with your shareholder. There are two access types that you can choose from:
- Shareholder Access: Under this, the shareholder will only be able to see their grants, participate in board resolutions, sign and request for electronic certificates for themselves, and sign grant acceptances for themselves. To select this option, click on “Shareholder Access” and then on the “Provide shareholder access” button.
- Full Access/Admin Access: Under this option, the shareholder will get the admin access to the cap table. This means that they will be able to view and edit the complete cap table, which includes all the features that come with the shareholder access as well. To select this option, click on “full access” and then on the “Provide full access” button.
Select the option you want from the above. Once you do this, the access would be given and you will see the status change from “Not invited” to “invited” on the last column of the shareholder’s name.
As mentioned above, there are two ways by which you can give access. One is directly from the Shareholder page. The second option is by clicking on the shareholder’s name.
Let us assume you want to give access to the next shareholder who is – Tania Jones. Click on the name.
Step 2: When you do this, you will reach the page where you can see all the details of the shareholder as shown below.
From here, click on the button that says “Share Access” below the shareholder’s name. When you do this, a panel will appear like in the first method where you need to add the email. Add it and click on search.
Step 3: When you do this, you will get the option to select the access types. Choose the option and then click on the button below it to share the access as shown below.
When you do this, access will be given and the panel will close. You will see some options below the shareholder’s name as explained in the next step.
Step 4: Regardless of which type of access you give to the shareholder, if you go to the shareholder detail’s page, you will see the following details below their name now.
You will see that the access has been shared. Additionally, you can also remove the access of the cap table if some issue comes up or in case you sent it to the wrong email.
Note: This is how the email would be for the invitation sent to the shareholder to get access to the cap table.
Being the shareholder who received the email, you will have to click on the button saying, “Accept Invitation”. With this, a new window will appear where you will be asked to make a profile on Eqvista.
And when the shareholder creates a password and logs into their account, that is when they will be able to access the cap table based on the access they received.
For instance, if they get the shareholder access, the shareholder would not be able to edit anything and just view their transaction details, request for their grant certificates, participate in board resolutions and sign the grant acceptance letter. While the admin/full access gives complete access to the cap table.
To know more about how to navigate and use Eqvista, check out our support articles here!