Eqvista is a very user friendly app to use. In addition to setting up your company’s cap table and monitoring all the equity in your company, it can also handle your company’s meeting and board resolutions.
Here is the step by step process of how to do it:
Step 1: Log in to the application and select your company profile. From here, on the left side menu, click on “Board” and then on “Resolutions”. Once you do this, you will reach the following page:
On this page, click on “Create Resolution”.
Step 2: Once you do this, you will reach the next page, as below:
Add in the details of the board resolution in the available space. You can also attach a document using the button on the top right side that says “Attach Document” to support the resolution you are creating. Once done, click on “Next”..
Step 3: You will be directed to the next page to set up the approvers of the board resolution, which is done directly through the app.
Just note that the shareholders who have access to the cap table can only be added as the approvers. So, ensure that you have shared access with them. You will see a tick on the side of the shareholders who have access to the cap table. You can “untick” those who are not the approvers.
If you are an approver, click on the button “I’m the approver”, and you will be added, as shown below:
Moreover, you can also search for other approvers to add to the list. The names that usually show up are the ones who are the founders. In case, you have an investor who is also on the board group, you can click on the button “Extra Approvers” and search for their name as shown below
Just note that this shareholder should have access to the sheet for their name to show up here. Once you have done this and selected all the approvers, click on “Next”.
Note: Here is how you can share the cap table with the other shareholders.
Step 4: You will reach the next step where you will have to add the expiry date of the board resolution as per the meeting, and add an email message for the board members who will get the board resolution and place their votes. You will also have to select the kind of votes you want for this resolution.
You can choose the option for open voting (where you see who votes for what) or anonymous voting (where the voter name and information is hidden). In this case we selected the option of anonymous votes.
Once done, click on “Submit”.
Step 5: When you do this, you will be redirected to the page where you can now see the board resolution of the company.
Step 6: If you click on the board resolution here, you will be taken to the following page where you can see the details of the resolution. And if you are one of the approvers, you will be able to vote for the resolution here too.
And just like this, you can easily create board resolutions on Eqvista and start voting in your company today.