Assigning Executors by Admin for Signing Share Certificate

Eqvista has added another feature in our app where the shareholder can sign the share certificate online and request the company to sign and finalize the share issuance process by completing the share certificate.

Step 1: Log into your account on Eqvista and select your company’s profile. From here, you will reach the dashboard of the company. Click on “Shareholders” from the left side menu. With this, you will be redirected to the page where you can see all the details of the shareholders.

Select the shareholder that you want to share the cap table access with and you will reach the page where you can see their information. Under their name, you will see a button that says, “Share Access”. Click on this and you will reach the following page:

Enter the email of the shareholder in the available field and then click on “Search” Once you do this, an option will appear letting you know that the access would be limited for the shareholder and there would be a button that says, “Send Invitation”.

The invitation would be sent to the shareholder’s email address.

Once the admin shares the access to the shareholder they can only view their equity transactions. They will not have access to the captable. To know how to to share access to shareholder check our support article here.

Step 2: When the shareholder requests the share certificate from the company, you will be able to see the request for the certificate on the app. To get there, click on “Company” and then “Certificates” from the left side menu. This will take you to the following page.

Here, you will see an option under the “Action” column. Click on this to assign the executors for signing the share certificate allowing the shareholder to then download it.

Step 3: Once you click on that, you will be redirected to the page where you can see the share certificate and assign executors.

Step 4: On this page, click on the button that says “Assign Executor”. With this, a new panel would appear as shown below:

You will be able to see the various company users (who are normally the superusers and/or the ones who control the company profile). In this case, there is only one company user. By selecting the name, the name would show up in the middle panel where you then need to select the role of the person. It is normally a director or secretary who is able to sign to complete the issuance process. Choose the desired option and when done, click on “Submit Executor”.

Note: Company users can only be assigned as executors. To know how to add a company user read this support article.

Step 5: Once you do this, the executor would get an email to sign the share certificate, as below. If you are the executor, you will get the email.

Here, click on “View Certificate”.

Step 6: Once you do this, you will reach the page where you will see all the certificates, as below.

Here, click on “View Certificate”.

Step 7: This would take you to the certificate page again. Scroll down to see a box blinking (the one highlighted in the image below).

Step 8: Click on this box and two buttons would appear as shown below:

Step 9: Sign the certificate by using the cursor to write it on the screen and then click on the “tick”. Once done, scroll back to the top to see the option to download the share certificate.

Note: An email is sent to the shareholder as well to let them know that you have signed the certificate and they can now view and/or download it.

And just like this, you can assign the executors for signing the share certificate. To know more about how to issue shares or how to download a share certificate, check out our support articles here!